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Example Tracking Spreadsheet for Long-Acting ART and PrEP: Ordering, Shipping, and Administration

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To keep track of procurement and administration of long-acting ART and PrEP agents, it can help to set up a spreadsheet with color coding to help organize information and flag upcoming injection appointments. Download this example to use as a model for your own tracker.

Released: June 08, 2026

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Provided by Clinical Care Options, LLC dba Decera Clinical Education

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Supporters

Supported by an educational grant from ViiV Healthcare.

ViiV Healthcare

Target Audience

This activity is intended for United States physicians, pharmacists, nurses, advanced practice providers, and other healthcare professionals who provide antiretroviral therapy for people living with HIV and/or PrEP for people who may benefit from it.

Learning Objectives

Upon completion of this activity, participants should be able to:

  • Apply practical strategies to complete benefits verification, identify payer requirements, and secure timely prior authorization for LA ART and LA PrEP for eligible individuals 

  • Implement best practices for initiating and managing LA ART and PrEP specialty pharmacy processes, including order submission, shipment tracking, pharmacy coordination, and delay resolution strategies to ensure timely access, delivery, and continuity

  • Design and implement streamlined care pathways that support the sustainable administration of LA ART and LA PrEP

Disclosure

Primary Author

Caroline Derrick, PharmD, BCPS, AAHIVP: advisor: ViiV.

Stephanie E. Kirk, PharmD, BCACP, AAHIVP: advisor: Gilead, Theratechnologies, ViiV; researcher (paid to institution): Gilead, ViiV.

Sheila Montalvo, PharmD, CPh, BCPS, AAHIVP: researcher (paid to institution): ViiV.